---
title: "Capture Phases and Submission Stages"
slug: "capture-phases-submission-stages"
description: "Discover how the GovDash Opportunities data model operates, including key fields like Submission Stage and Capture Phase for efficient workflow management."
updated: 2026-10-30T02:47:49Z
published: 2026-10-30T02:47:49Z
canonical: "support.govdash.com/capture-phases-submission-stages"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.govdash.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Capture Phases and Submission Stages

## Overview

GovDash tracks each opportunity through its whole contracting lifecycle using two fields: **Capture Phase** and **Submission Stage**. Knowing how they work makes it easier to find opportunities and see where each one stands.

---

## Understanding Phases and Submission Stages

Every opportunity record has two fields to know:

- **Capture Phase:** where the opportunity is in your capture process.
- **Submission Stage:** whether the opportunity has been submitted, and how it turned out.

### Capture Phases

Capture phases include the following by default:

- Analysis
- Intel
- Solution
- Ready for Proposal
- Active Proposal

Your team can rename, add, remove and reorder phases in **Settings** > **Capture**, under **Phases**. Phases can also come from your Salesforce integration, so your Pipeline may show different phases than the ones listed above.

![Phases in Capture Settings](https://cdn.us.document360.io/104c3542-bffe-46a6-901f-aa7a848851a4/Images/Setting/pipeline-cp_phases.png)

### Submission Stages

Opportunities in your Pipeline are **Not Submitted**. You can move an opportunity to any of these stages:

- In Evaluation
- Submitted
- Won
- Lost
- No Bid
- Canceled

Submission stages are preset and can't be changed.

---

## How do Submission Stage and Capture Phase differ?

Submission stages show an opportunity's outcome (such as **No Bid** or **Lost**) or current status (such as **In Evaluation** or **Submitted**). Capture phases show where an opportunity is in your capture process (such as **Analysis**, **Intel** or **Solution**).

When a new opportunity is added to your Pipeline, it starts in the first capture phase of your Pipeline (for example, **Analysis**). When you add opportunities manually, you can choose which phase they start in.

---

## Changing the Submission Stage

The Pipeline only shows opportunities that are **Not Submitted**, organized by capture phase. To change an opportunity's submission stage, click the **⋮** menu on its Pipeline card and choose an option such as **Mark as 'Submitted' and hide**. The opportunity leaves the Pipeline.

![Pipeline card menu with submission stage options](https://cdn.us.document360.io/104c3542-bffe-46a6-901f-aa7a848851a4/Images/Setting/pipeline-cp_pipeline.png)

To find opportunities with a submission stage, click **Archive** at the top of the Capture page, or open the **Lifecycle** page. To move an archived opportunity back to the Pipeline, open its menu in the Archive and click **Unarchive**.

---

## Archived Opportunities

The **Archived Opportunities** page shows every opportunity you've marked, in a column for each outcome.

You can view the opportunity by clicking the opportunity name, filter with **Stage** or **Classification**, and add the opportunity back to your Pipeline by choosing **Unarchive** from the three dot menu on its card. You can also change an archived opportunity's outcome from the same menu.

![](https://cdn.us.document360.io/104c3542-bffe-46a6-901f-aa7a848851a4/Images/Setting/pipeline-ot_archive.png)

---

## Deleting Opportunities from the Archive

To delete an archived opportunity, choose **Delete Opportunity** from the three dot menu on its card.

> [!CAUTION]
> Deleted Opportunities
> 
> Once an opportunity is deleted, it **cannot be recovered**. Please exercise caution when deleting opportunities from your Pipeline!

---

### FAQ

#### Why don't I see an opportunity in my Pipeline?

It probably has a submission stage, such as **Submitted** or **No Bid**. Click **Archive** at the top of the Capture page to find it.

#### Can I add or rename submission stages?

No. Submission stages are preset. You can customize capture phases in **Settings** > **Capture**.

#### Why are my capture phases different from the defaults?

Your team may have customized them in **Settings** > **Capture**, or they may come from your Salesforce integration.