Versions and Snapshots

Versions vs. Snapshots

Versions and Snapshots help you manage your outline and proposals within GovDash, making it easy to track changes, restore from previous versions, and more.

A Version is created when you generate your proposal, either in full or partial regeneration. These are tracked on the Versions tab, and reverting to a previous version will fully revert the outline to the state of the generated proposal.

Snapshots are similar, but are automatically created 30 minutes after an outline modification is recorded (such as moving, renaming, or deleting sections, changing page counts, section types, and more), and each version can contain multiple snapshots.

Versions

The Versions tab provides you with all of your generated proposal versions with the time and date that they were last generated, their current status, who generated each version in the Generated By column, and how each version was generated in the Generation Flow column. Your current version will always be indicated by the Active Version badge, as shown below.

Generation Flow: Standard or Agentic?

The Generation Flow column shows Standard for versions created with Standard generation and Agentic for versions created with Agentic generation, so you can compare drafts and see exactly how each one was produced. You choose the flow in the Generation Flow step each time you generate. Versions generated before this column was added show Standard, and the volume rows inside an expanded version leave it blank.

Each time you generate a proposal, a new version will be created. You can rename your versions any time you’d like by clicking on the version Title, making your change, and selecting the blue checkmark to save.

You can revert back to previous versions of your proposal outline by clicking on the action menu of your proposal version, and selecting Revert.

Please Note

Reverting back to a previous version of your outline will only restore the outline version. This will not restore solicitation packages, Focus Document selections, or any solution information in the Capture Plan.

Deleting a Version

Generated a version you don't need? You can remove it at any time from the Versions tab.

1. Open your proposal and select the Versions tab.

2. Find the version you want to remove, then click the action menu (⋮) at the far right of its row.

3. Select Delete.

4. In the Confirm Delete window, type delete in the box and click Delete.

The version and its snapshots are removed from the Versions table.

Deleting your current version? If you delete the version you're currently working from, GovDash first switches your proposal to your previous version for you, so you can keep working without interruption

Deleting your only version? You can delete a proposal's last remaining version too! Your proposal goes back to its draft state, and GovDash takes you to the proposal setup steps (Solicitation Package, Company Filters, and Past Performance) so you can make changes and generate a new proposal. Want a refresher on generating?

Please Note

Deleting a version is permanent and can't be undone. Before you delete, download any version you might need later.

Uploading Your Submitted Proposal Version

Once you’ve submitted your proposal to the customer, you can upload that version to GovDash and it will display above the versions table with the Submitted Proposal header. To upload, simply click the Upload Final Proposal button in the top right of the Versions page.

Snapshots

Snapshots are automatically saved versions of your proposal outline that capture its state every 30 minutes after the most recent edit. If you make changes during that window, the 30-minute timer resets, ensuring that each snapshot reflects meaningful updates, not just idle time.

Think of it like Google Docs version history, but built specifically for your GovDash proposal outlines.

You can access Snapshots from the More menu at the top of the Outline tab, or by clicking the camera icon next to a version on the Versions tab. The number next to the icon shows how many snapshots that version has.

To revert to a previous snapshot, simply click Revert in the Snapshots window to restore to a previous snapshot. You can always restore to the current snapshot easily from the same window.

How many snapshots can be recorded per version?

There are a maximum of 10 snapshots per version. If another snapshot is created within your current version that already has 10 snapshots, the oldest snapshot will be overwritten with the new snapshot.