Overview
Prompting can seem like an entirely different language that can be difficult to understand, as it's easy to be unsure of what the capabilities are of the system you're prompting. In this article, we give you some helpful tips and suggestions that you can use to improve your proposal content using the Word Assistant prompts.
How to Prompt Using the Word Assistant
Prompting using the Word Assistant just takes a few clicks and a drag of your mouse! Simply open the Word Assistant in a proposal that you're working on, highlight the text you'd like the Word Assistant to work with, and begin with your prompts.
Best Practices
These guidelines will give you a better understanding of use cases, how AI can help, and tips to implement.
Work in Small Sections
Why: AI performs best when working on manageable sections of text.
How: Focus on refining one section or paragraph at a time to ensure clarity and detail.
Tip
Break your proposal into clear sections (e.g., executive summary, technical approach, past performance) and use AI to improve each segment individually. This prevents overwhelming the AI model and ensures that each section is high quality.
Understand Overall Themes
Why: Proposals need to stay consistent with overarching win themes and strategic messaging.
How: Before refining sections, clearly outline the central win themes and ensure each section ties back to them.
Tip
Use AI to help ensure that each part of your proposal reflects key customer needs and reinforces your win themes without straying from the main message.
Use AI for Rewriting and Clarification
Why: AI is excellent for rephrasing or clarifying dense or overly technical text.How: Input rough drafts into the AI to improve readability and make content more customer-centric.
Tip
Ask AI to simplify technical jargon or rephrase your solution to make it more relatable to the customer’s specific needs.
Maintain Consistent Terminology
Why: Consistency is crucial in proposals to avoid confusing the evaluators.How: Use AI to help ensure consistent use of terms, acronyms, and phrasing across the proposal.
Tip
Keep a glossary of key terms and ask the AI to ensure that these terms are used consistently throughout the proposal.
Use AI to Back Up Claims with Data
Why: Strong proposals require claims to be backed up with evidence.How: Use AI to weave in relevant data, statistics, or metrics to substantiate your solution.
Tip
Ask AI to add quantifiable metrics or success stories that align with your technical solution, emphasizing the impact of your past performance.
Focus on Specific Areas that Need Improvement
Why: AI can help you refine specific sections like the executive summary, technical approach, or past performance narratives.How: Use AI to enhance only the sections that require more work, rather than rewriting everything.
Tip
For example, ask the AI to focus on the compliance section to make sure all requirements are clearly addressed without unnecessary detail.
Generate Customer-Focused Content
Why: A successful proposal speaks directly to the customer’s needs and mission.How: Use AI to ensure that your solution and approach are framed in terms of how they solve the customer’s pain points.
Tip
Prompt AI to refocus the technical approach section so it centers on how your solution helps the customer achieve their goals or addresses a specific challenge.
Check Alignment with Evaluation Criteria
Why: It’s essential to ensure that your content aligns with the evaluation criteria.How: Use AI to analyze whether each section responds directly to what evaluators are looking for.
Tip
Have AI compare your response to the evaluation criteria, suggesting ways to tighten or realign each section to better meet those standards.
Review for Tone and Professionalism
Why: AI can help ensure your tone remains professional, confident, and persuasive throughout.How: After drafting, ask AI to review the tone, adjusting for professionalism, customer focus, and avoiding overly casual or technical language.
Tip
Use AI to eliminate overly complex language that may confuse the reader, while still maintaining the technical integrity of the content.
Prompting Tips & Suggestions
This section provides practical suggestions for effective prompts with clear goals in mind, using the best practices that were previously discussed. These are organized into subsections for easy reference. Use these suggestions to improve your proposal content and achieve better results with the Word Assistant!
Strengthening Claims and Validating Value |
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"Rewrite this section to emphasize our unique value by using quantifiable results and evidence-based claims." |
"Improve this win theme by making it more persuasive, incorporating data points or metrics that demonstrate our past success." |
"Suggest ways to add credibility to this section by referencing industry standards or best practices without using specific examples." |
"Help me restructure this paragraph to more clearly demonstrate the ROI and tangible benefits of our solution." |
"Strengthen the narrative around our technical approach by adding supporting details that show how it exceeds industry benchmarks." |
Customer Alignment and Tailoring |
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"Revise this section to make it more customer-focused, showing a deep understanding of their priorities and challenges." |
"Rewrite this value proposition to better align with the customer's long-term goals and strategic objectives." |
"Help me adjust this solution description to be more tailored to the customer’s pain points, focusing on benefits that will resonate with their needs." |
"Create a customer-centric narrative that positions us as a partner who understands their mission and can address their specific challenges." |
"Enhance this section by focusing on how our past performance directly addresses the key concerns and needs of the customer." |
Win Themes and Differentiation |
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"How can I improve this win theme to differentiate us from competitors while staying aligned with the customer’s priorities?" |
"Rewrite this section to better highlight our unique value and differentiators, ensuring it speaks directly to the customer's decision-making criteria." |
"Provide suggestions for weaving in our unique capabilities to make the proposal stand out without overstating claims." |
"Help me refine this win theme to emphasize our ability to deliver results that align with the customer’s mission objectives." |
Compelling Narratives and Clarity |
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"Strengthen this technical approach by adding clarity and making it more compelling for the customer to understand our capabilities." |
"Rewrite this proposal introduction to immediately capture the customer’s attention and clearly present how we are aligned with their mission." |
"Help me create a more concise and compelling summary that clearly outlines the benefits of our solution to the customer." |
"Reword this section to focus on outcomes and impact, making it more persuasive and aligned with what the customer values most." |
Supporting Data and Examples |
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"Suggest ways to back up this claim with data or industry examples that add credibility and proof of our expertise." |
"Help me rephrase this statement to include evidence-based metrics that support the effectiveness of our approach." |
"How can I provide more tangible proof of our past performance without relying on specific project names?" |
"Provide suggestions for weaving metrics or data into this section to reinforce the value of our solution." |